How to clear outstanding checks

Since the check register posts the entire check run to the bank GL as a credit, the outstanding check total must be added back to the GL manually to balance the bank. To get a proper total of the outstanding checks at EOM, they must be cleared out of the system to get a new calculated total of outstanding checks.

Go to the AP END of Period Menu:

• List Outstanding Checks: Gives you a list of all checks that have cleared in Suburban
• Clear Returned checks: Click on each line to clear the checks that have cleared on your bank statements for each month. It is recommended clearing one month at a time- the printing a list of the remaining outstanding checks to see how much to add back to the bank balance for that month end total.
• Remaining Outstanding Checks: Prints a list of the remaining check that have not cleared.

NOTE: Clearing checks does not affect General Ledger in any way. It only clears them off the list of printed checks and reduces the number of outstanding checks each month. This allows you to know how much to add back to the bank balance to balance the bank statements.